EPI Seminar Room

An empty EPI conference room setup in classroom style with rows of chairs facing the projector screen.

The Emerging Pathogens Institute building houses a seminar room that can be booked for meetings and small events. The room supports dynamic setups with room arrangements for a “seminar”-style or “conference”-style layout. Moveable seating can accommodate 48 attendees, and two long tables in the rear can be utilized for food or beverages. The conference room sports audio/visual equipment to enhance your events, as well as wireless connectivity and access to a kitchenette. Please see below for further details.

Audio/visual equipment

  • A moveable podium equipped with a modern, dual-monitor Dell Windows 10 computer with Microsoft Office 365, Teams, Zoom, and UF secure network capabilities.  
  • Powerpoint “Presenter’s View” is enabled. 
  • Hookups on the podium for laptops (HDMI, Mini Displayport, USB, VGA, Audio) 
  • Dual ceiling-mounted projectors 
  • 2 Video conferencing cameras (front- and rear-facing) for Zoom/Teams 
  • Dual drop-down screens 
  • Easy to use Crestron touch screen system to manage A/V equipment 
  • Clip-on lapel microphone  
  • Podium microphone  
  • Four ceiling-mounted audience microphones 
  • Room speakers 
  • Handheld slide advancer/laser pointer 
  • *** PLEASE NOTE ***: The room’s microphones and video cameras only work when using the in-room podium desktop PC. They will not work with any laptops that are brought in. 

Wireless connectivity

  • UFGuest Wireless network available to all 
  • Eduroam Wireless network available to UF Gatorlink account holders and anyone from other universities using the Eduroam network 

Kitchenette

  • Full-sized refrigerator with icemaker 
  • Sink and faucet 
  • Full-sized commercial Microwave 
  • Standard-sized coffee maker with pot 

Additional considerations

Please consider the following list of things the EPI does not supply.

  • Tablecloths, plates, cups, napkins and silverware
  • Extension cords
  • Easels
  • Water service 
  • Ongoing A/V support (you can open a ticket with the EPI IT helpdesk if you would like assistance the day of: helpdesk@epi.ufl.edu).
  • Event marketing (please see the EPI Brand Center for templates that can be used for your event).

The EPI seminar room allows for four different recommended setup options: seminar style, classroom style and two conference styles.

  • Seminar-style accommodates 40 seats, two tables and a podium.
  • Conference 1 style accommodates 25 seats, eight tables and a podium.
  • Conference 2 style accommodates 25 seats and 10 tables.
  • Classroom-style accommodates 25 seats, 10 tables and a podium.
A diagram depicting the four recommended conference room setups: seminar style, conference 1, conference 2 and classroom style.